[Federal Register: July 23, 2008 (Volume 73, Number 142)]
[Notices]               
[Page 42786-42787]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr23jy08-35]                         

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DEPARTMENT OF DEFENSE

Office of the Secretary

[DoD-2008-OS-0081]

 
Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice for a new system of records.

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SUMMARY: The Office of the Secretary of Defense is adding a new system 
of records notice in its existing inventory of record systems subject 
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
August 22, 2008 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Office of Freedom 
of Information, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Cindy Allard at (703) 588-2386.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on July 14, 2008, 
to the House Committee on Government Oversight and Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: July 15, 2008.
Patricia Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
DHRA 05 DoD

SYSTEM NAME:
    Joint Advertising, Market Research & Studies (JAMRS) Survey 
Database.

SYSTEM LOCATION:
    Equifax Database Services, Inc., 500 Edgewater Drive, Suite 525, 
Wakefield, MA 01880-6222.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals aged 16 through maximum recruiting age; Selective 
Service System registrants; individuals who have taken the Armed 
Services Vocational Aptitude Battery (ASVAB) test; current military 
personnel who are on Active Duty or in the Reserves; prior service 
individuals who still have remaining Military Service Obligation 
(commonly known as the Individual Ready Reserve or IRR); individuals 
who are in the process of enlisting or enrolled in ROTC (commonly known 
as the Military Entrance Program Command (MEPCOM) applicant file); and 
individuals who have asked to be removed from consideration as a 
participant in any future JAMRS survey.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual's name, gender, mailing address, date of birth, 
information source code.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 503(a), Enlistments: recruiting campaigns; 10 U.S.C. 136, 
Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 3013, 
Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 
8013, Secretary of the Air Force; and 10 U.S.C. 2358, Research and 
development projects.

PURPOSE(S):
    To compile names of individuals aged 16 through maximum recruiting 
age to create a mailing frame from which to conduct surveys. These 
surveys will be conducted multiple times per year and each survey will 
be designed so that appropriate levels of precision can be achieved for 
inferences to be made at various geographic levels. The system also 
provides JAMRS with the ability to remove the names of individuals who 
are current/former members of, or are enlisting in, the Armed Forces, 
and individuals who have asked to be removed from consideration as a 
participant in any future JAMRS survey.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD's Blanket Routine Uses set forth at the beginning of OSD's 
compilation of systems of records notices do not apply to this system 
except:
    To any component of the Department of Justice for the purpose of 
representing the Department of Defense, or any officer, employee or 
member of the Department, in pending or potential litigation to which 
the record is pertinent.
    To the General Services Administration and the National Archives 
and Records Administration for the purpose of records management 
inspections conducted under authority of 44 U.S.C. 2904 and 2906.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic storage media.

RETRIEVABILITY:
    Individual's full name, address, and date of birth.

SAFEGUARDS:
    Access to information in the database is highly restricted and 
limited to those that require the records in the performance of their 
official duties. The database utilizes a layered approach of

[[Page 42787]]

overlapping controls, monitoring and authentication to ensure overall 
security of the data, network and system resources. Sophisticated 
physical security, perimeter security (firewall, intrusion prevention), 
access control, authentication, encryption, data transfer, and 
monitoring solutions prevent unauthorized access from internal and 
external sources.

RETENTION AND DISPOSAL:
    If selected for a survey: Records will be retained for one year 
after the completion of the survey. If not selected for a survey, the 
record will be deleted after other records have been selected. Opt-outs 
will be deleted when the individual is no longer eligible for 
recruiting.

SYSTEM MANAGER(S) AND ADDRESS:
    Program Manager, Joint Advertising, Market Research & Studies 
(JAMRS), 4040 N. Fairfax Drive, Suite 200, Arlington, VA 
22203-1613.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Joint Advertising, Market Research & Studies (JAMRS), Survey 
Project Officer, 4040 N. Fairfax Drive, Suite 200, Arlington, 
Virginia 22203-1613.
    Requests must include the requester's name, current address, and be 
signed. In addition, the name and ID number of this system of records 
notice.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to records about themselves contained in 
this system of records should address written requests to the OSD FOIA 
Requester Service Center, 1155 Defense Pentagon, Washington DC 20301-
1155.
    Requests must include the requester's name, current address, and be 
signed. In addition, the name and ID number of this system of records 
notice.

    Note 1: Individuals, who are 15\1/2\ years old or older, or 
parents or legal guardians acting on behalf of individuals who are 
between the ages of 15\1/2\ and 18 years old, seeking to have their 
name or the name of their child or ward, as well as other 
identifying data, removed from this system of records (or removed in 
the future when such information is obtained), should address 
written Opt-Out requests to Joint Advertising, Marketing Research & 
Studies (JAMRS), ATTN: Survey Project Officer, 4040 N. Fairfax 
Drive, Suite 200, Arlington, Virginia 22203-1613. Such 
requests must contain the full name, date of birth, and current 
address of the individual.


    Note 2: Opt-Out requests will be honored until the individual is 
no longer eligible for recruitment. However, because opt-out 
screening is based, in part, on the current address of the 
individual, any change in address will require the submission of a 
new opt-out request with the new address.

CONTESTING RECORD PROCEDURES:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

RECORD SOURCE CATEGORIES:
    State Department of Motor Vehicle offices; commercial information 
brokers/vendors; the Selective Service System; the Defense Manpower 
Data Center (DMDC); the United States Military Entrance Processing 
Command for individuals who have taken the ASVAB test; and individuals 
who have submitted written ``opt-out'' requests.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E8-16733 Filed 7-22-08; 8:45 am]

BILLING CODE 5001-06-P