[Federal Register: December 30, 2008 (Volume 73, Number 250)]
[Notices]               
[Page 79850-79851]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr30de08-64]                         

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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2008-OS-0164]

 
Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to Add a System of Records.

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SUMMARY: The Defense Logistics Agency is proposing to add a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on January 29, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on December 17, 
2008 to the House Committee on Government Oversight and Reform, the 
Senate Committee on Homeland Security and Governmental Affairs, and the 
Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities 
for Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: December 18, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S900.50

SYSTEM NAME:
    Labor Hours, Project and Workload Records.

SYSTEM LOCATION:
    Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Stop 6226, Fort Belvoir, VA 22060-6221, and each Defense Logistics 
Agency (DLA) Field Activity. Official mailing addresses are published 
as an appendix to DLA's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Defense Logistics Agency military personnel and contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records maintained include individual's name, User ID, position, 
supervisor/contracting officer's technical representative, timekeeper, 
project manager, system access level, organization and office location, 
contract company, e-mail address and office telephone numbers; rate, 
work schedule, project and workload records, time and attendance, 
regular and overtime work hours and leave hours.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; 5 U.S.C. Chapter 61, 
Hours of Work; Chapter 53, Pay Rates and Systems; Chapter 57, Travel, 
Transportation, and Subsistence; and Chapter 63, Leave; 41 U.S.C. 405a, 
Uniform Federal Procurement Regulations and Procedures; and FAR Part 
16.601(b)(1).

PURPOSE(S):
    For the purpose of tracking workload/project activity for analysis 
and reporting purposes, time and attendance, and labor distribution 
data against projects for management and planning purposes; to maintain 
management records associated with the operations of the contract; to 
evaluate and monitor the contractor performance and other matters 
concerning the contract.

[[Page 79851]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DOD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the contractor's employer for the purpose of resolving any 
discrepancy in hours billed to Defense Logistics Agency in accordance 
with FAR Clause 16.601 (b)(1). Records released include individual's 
name, User ID, position, company, project and workload records, time 
and attendance, regular and overtime work hours and leave hours.
    The DOD ``Blanket Routine Uses'' also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders and on electronic storage media.

RETRIEVABILITY:
    Records are retrieved by subject individual's name or User ID.

SAFEGUARDS:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to computerized data is controlled by 
Common Access Cards (CAC) and computer screens automatically lock after 
a preset period of inactivity with re-entry controlled by Common Access 
Cards (CAC). Access to record is limited to person(s) responsible for 
servicing the records in the performance of their official duties and 
who are properly screened and cleared for need-to-know. Individuals 
accessing the system of records are to have taken Information Assurance 
and Privacy Act training.

RETENTION AND DISPOSAL:
    Disposition pending (until the National Archives and Records 
Administration has approved the disposition of these records, treat 
these records as permanent).

SYSTEM MANAGER(S) AND ADDRESS:
    Project Manager, J6-U New Cumberland Deputy Director's Office, 
Defense Logistics Agency, 2001 Mission Drive, Suite 2, New Cumberland, 
PA 17070-5004. For a list of system managers at the Defense Logistics 
Agency Field Activities, write to the Project Manager.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Office, Headquarters, Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvior, VA 22060-6221 or to the Privacy Act Office of the Defense 
Logistics Agency Field Activity where employed. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.
    Inquiry should contain the subject individual's full name, User ID, 
return mailing address, and organizational location of employee.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: 
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvior, VA 22060-6221 
or to the Privacy Act Office of the DLA Field Activity where employed. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.
    Inquiry should contain the subject individual's full name, User ID, 
return mailing address, and organizational location of employee.

CONTESTING RECORD PROCEDURES:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvior, VA 22060-6221.

RECORD SOURCE CATEGORIES:
    Subject individual, supervisors, timekeepers, project manager, 
contractor officers, contractor representatives, and managers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E8-30876 Filed 12-29-08; 8:45 am]

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