[Federal Register: November 12, 2008 (Volume 73, Number 219)]
[Notices]               
[Page 66872-66873]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12no08-63]                         

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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2008-0026]

 
Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Air Force is proposing to add a system 
of records to its inventory of record systems subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on December 12, 2008 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCISI, 
1800 Air Force Pentagon, Suite 220, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on October 21, 
2008, to the House Committee on Government Oversight and Reform, the 
Senate Committee on Homeland Security and Governmental Affairs, and the 
Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities 
for Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: November 3, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
FO24 AF USTRANSCOM D DoD

System name:
    Defense Transportation System Records.

System location:
    Installation Transportation Offices, Joint Personal Property 
Shipping Offices, Aerial and Surface Ports of Embarkation, world-wide. 
Addresses may be obtained from the Commander, Headquarters, Military 
Surface Deployment and Distribution Command, 709 Ward Drive, Building 
1990, Scott Air Force Base IL 62225-5004.

Categories of individuals covered by the system:
    DoD personnel (military and civilian) and dependents (as 
applicable) with official authorization.

Categories of records in the system:
    Individual's name, rank, unit identification code (UIC), Service 
affiliation, personal identifiers (i.e. Social Security Number (SSN), 
home address, home telephone, emergency contact information) and other 
information relating to personnel and movement of personal property.

Authority for maintenance of the system:
    Public Law 100-562, Imported Vehicle Safety Compliance Act of 1988; 
5 U.S.C. 5726, Storage Expenses, Household Goods and Personal Effects; 
10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of the 
Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary 
of the Air Force, 19 U.S.C. 1498, Entry Under Regulations; 37 U.S.C. 
406, Travel and

[[Page 66873]]

Transportation Allowances, Dependents, Baggage and Household Effects; 
Federal Acquisition Regulation (FAR); Joint Federal Travel Regulation 
(JTR), Volumes I and II, DoD Directive 4500.9E, Transportation and 
Traffic Management; DOD Directive 5158.4, United States Transportation 
Command; DoD Instruction 4500.42, DoD Transportation Reservation and 
Ticketing Services; DoD Regulation 4140.1, DoD Materiel Management 
Regulation; DoD Regulation 4500.9, Defense Transportation Regulation; 
and DoD Regulation 4515.13-R, Air Transportation Eligibility and E.O. 
9397 (SSN).

Purposes:
    To schedule the movement of DoD personnel (military and civilian) 
and dependents traveling in the Defense Transportation System; schedule 
the movement, storage, and handling of personal property; to identify 
and trace lost shipments; to submit claims for damaged or loss 
shipments; U.S. customs protection of personal property; payment of 
commercial transportation providers under contract and tenders to the 
DoD; monitor effectiveness of personal property traffic management 
functions.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. a(b)(3) as follows:

Routine Uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    To disclose to private sector commercial transportation service 
providers, who are under contract with the DoD for shipment/storage of 
personal property, to identify ownership, schedule pick up and delivery 
of personal property, to include privately owned vehicles, motorcycles, 
and house trailers/motor homes, Bill of Lading for services rendered, 
personal property counseling checklist.
    To U.S. Customs and Border Protection Declaration for personal 
property shipments, re-weigh of personal property, shipment evaluation 
and inspection reports, receipt for unaccompanied baggage, mobile home 
inspection record, temporary commercial storage at Government expense, 
accessorial services-mobile home, report of contractor services, and 
claims for loss and damage.
    To manifest DoD personnel and dependents (as applicable) traveling 
in the Defense Transportation System with official DoD authorization.
    To provide emergency contact information to the designated 
authorized carrier under DoD contract and DoD authorizing activity, in 
the event of an emergency.
    To disclose information to a Federal agency in order to manage and 
optimize DoD transportation resources.
    To the Department of State to locate DoD personnel and dependents 
(as applicable) with official DoD authorization moving within the 
Defense moving within the Defense Transportation System within foreign 
countries.
    To disclose information to a Federal agency for accumulating 
reporting data and monitoring of the system.
    To General Service Administration and Defense Government Accounting 
Activities for processing government Bill of Lading.
    The Department of Defense ``Blanket Routine Uses'' published at the 
beginning of the Air Force's compilation of systems of records notices 
apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Individual's Surname and Social Security Number (SSN).

Safeguards:
    Records are maintained in a secured environment accessible to 
authorized personnel having an official need-to-know. Automated 
segments are further protected by secure log-in, passwords, and Common 
Access Card.

Retention and disposal:
    Documents are destroyed after 6 years.

System Manager and address:
    Commander, United States Transportation Command, Attn: TCJ5/4, 508 
Scott Drive, Scott AFB, IL 62225-5357.

Notification procedure:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Air Force 
Privacy Act Officer, Officer of Warfighting Integration and Chief 
Information Officer, SAF/XCISI, 1800 Air Force Pentagon, Suite 220, 
Washington, DC 20330-1800.
    Requests should contain full name, social security number (SSN), 
current address and telephone number, and any information which will 
assist in locating the records requested (e.g. type of shipment, 
origin, destination, date of application).

Contesting record procedures:
    The Department of the Air Force's rules for assessing records, for 
contesting contents an appealing initial agency determinations are 
published in AFI 33-332, 32 CFR part 806b, or may be obtained from the 
system manager.

Record source categories:
    From the individual completing application for entry into the 
Defense Transportation System and from the private sector 
transportation service provider.

Exemptions claimed for the system:
    None.

 [FR Doc. E8-26765 Filed 11-10-08; 8:45 am]

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