[Federal Register: November 12, 2008 (Volume 73, Number 219)]
[Notices]               
[Page 66867-66869]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12no08-59]                         

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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2008-0027]

 
Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to alter a system of records notice.

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SUMMARY: The Department of the Air Force proposes to alter a system of 
records notice to its inventory of records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on December 12, 2008 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800 
Air Force Pentagon, Suite 220, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 24, 2008, to 
the House Committee on Government Oversight and Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: November 3, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F051 AF JA H

System name:
    Claims Records (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

System location:
    Delete entry and replace with ``The Judge Advocate General, 
Headquarters United States Air Force, 1420 Air Force Pentagon, 
Washington, DC 20330-1420. Headquarters of major commands and at all 
levels down to and including Air Force installations. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of systems of records notices.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``All records necessary to adjudicate 
a claim, to include reports from other DoD offices; federal and state 
agencies; foreign governments; and witness statements.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force; U.S.C. 8037, Judge Advocate General, Deputy Judge Advocate 
General: Appointment and duties; Air Force Instruction 51-501, Tort 
Claims; Air Force Instruction 51-502, Personnel and Government Recovery 
Claims and E.O. 9397 (SSN).''

Purpose(s):
    Delete entry and replace with ``Records are used for claims 
adjudication and processing, budgeting, and management of claims. 
Records are also used as necessary in civil litigation involving the 
United States.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    After the second paragraph, add to entry ``To any other federal 
agency for the purpose of adjudicating claims and civil litigation.
    To state and local entity for the purpose of claims processing and 
civil litigation involving the Air Force.
    To any person or entity for the purpose of completing the Air 
Force's structured settlements.
    To foreign governments and courts, carriers and their insurance 
companies for all purposes involving the

[[Page 66868]]

investigation and payment of claims filed against the Air Force or in 
which the Air Force is an interested party.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders and 
on electronic storage media.''

Retrievability:
    Delete entry and replace with ``Retrieved by name, Social Security 
Number (SSN); and/or claim number.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Retained in office either one or 
two years depending upon type of claim, then destroyed after four 
additional years at staging area; after agency action completed others 
are held one, three, five years or ten years, depending on the type of 
claim and type of record. Paper files are disposed of by tearing into 
pieces, shredding, pulping, macerating, or burning. Computer records 
are destroyed by deleting, erasing, degaussing, or by overwriting.''

System manager(s) and address:
    Delete entry and replace with ``The Judge Advocate General, 
Headquarters United States Air Force, 1420 Air Force Pentagon, 
Washington, DC 20330-1420.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Judge Advocate General, Headquarters 
United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330, 
or to the Staff Judge Advocate at the concerned subordinate command or 
installation.
    Requests should include full name and proof of identity, date of 
incident and claim number, date and type of claim, location of incident 
may also be required.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Judge Advocate General, Headquarters United 
States Air Force, 1420 Air Force Pentagon, Washington, DC 20330; or to 
the Staff Judge Advocate at the concerned subordinate command or 
installation.
    Requests should include full name and proof of identity, date of 
incident and claim number, date and type of claim, location of incident 
may also be required.''
* * * * *
F051 AF JA H

System name:
    Claims Records.

System location:
    The Judge Advocate General, Headquarters United States Air Force, 
1420 Air Force Pentagon, Washington, DC 20330-1420. Headquarters of 
major commands and at all levels down to and including Air Force 
installations. Official mailing addresses are published as an appendix 
to the Air Force's compilation of systems of records notices.

Categories of individuals covered by the system:
    Individuals filing administrative claims against the Air Force or 
against whom the Air Force has filed an administrative claim.

Categories of records in the system:
    All records necessary to adjudicate a claim, to include reports 
from other DoD offices; federal and state agencies; foreign 
governments; and witness statements.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; U.S.C. 8037, Judge 
Advocate General, Deputy Judge Advocate General: Appointment and 
duties; Air Force Instruction 51-501, Tort Claims; Air Force 
Instruction 51-502, Personnel and Government Recovery Claims and E.O. 
9397 (SSN).

Purpose(s):
    Records are used for claims adjudication and processing, budgeting, 
and management of claims. Records are also used as necessary in civil 
litigation involving the United States.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows: To any other federal agency 
for the purpose of adjudicating claims and civil litigation.
    To state and local entity for the purpose of claims processing and 
civil litigation involving the Air Force.
    To any person or entity for the purpose of completing the Air 
Force's structured settlements.
    To foreign governments and courts, carriers and their insurance 
companies for all purposes involving the investigation and payment of 
claims filed against the Air Force or in which the Air Force is an 
interested party.
    The ``Blanket Routine Uses'' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and on electronic storage media.

Retrievability:
    Retrieved by name, Social Security Number (SSN) and/or claim 
number.

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms and cabinets. Those in computer 
storage devices are protected by computer system software. Computers 
must be accessed with a password.

Retention and disposal:
    Retained in office either one or two years depending upon type of 
claim, then destroyed after four additional years at staging area; 
after agency action completed others are held one, three, five years or 
ten years, depending on the type of claim and type of record. Paper 
files are disposed of by tearing into pieces, shredding, pulping, 
macerating, or burning. Computer records are destroyed by deleting, 
erasing, degaussing, or by overwriting.

System manager(s) and address:
    The Judge Advocate General, Headquarters United States Air Force, 
1420 Air Force Pentagon, Washington, DC 20330-1420.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Judge Advocate General, Headquarters United States Air Force, 
1420 Air Force Pentagon, Washington, DC 20330, or to the Staff Judge 
Advocate at the concerned subordinate command or installation.
    Requests should include full name and proof of identity, date of 
incident and claim number, date and type of

[[Page 66869]]

claim, location of incident may also be required.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Judge 
Advocate General, Headquarters United States Air Force, 1420 Air Force 
Pentagon, Washington, DC 20330; or to the Staff Judge Advocate at the 
concerned subordinate command or installation.
    Requests should include full name and proof of identity, date of 
incident and claim number, date and type of claim, location of incident 
may also be required.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from federal agency reports, claimants, 
medical institutions, police and investigating officers, the public 
media, bureaus of motor vehicles, state or local governments, and 
witnesses.

Exemptions claimed for the system:
    None.

 [FR Doc. E8-26752 Filed 11-10-08; 8:45 am]

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