[Federal Register: October 1, 2008 (Volume 73, Number 191)]
[Notices]               
[Page 57069-57070]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr01oc08-44]                         

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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2008-OS-0117]

 
Privacy Act of 1974; System of Records

AGENCY: Defense Contract Audit Agency, DoD.

ACTION: Notice to add a System of Records.

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SUMMARY: The Defense Contract Audit Agency proposes to add a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
October 31, 2008 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Send comments to Senior Advisor, Defense Contract Audit 
Agency, Information and Privacy, CM, 8725 John J. Kingman Road, Suite 
2135, Fort Belvoir, VA 22060-6201.

FOR FURTHER INFORMATION CONTACT: Mr. Darryl Aaron at (703) 767-6219.

SUPPLEMENTARY INFORMATION: The Defense Contract Audit Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were submitted on September 22, 
2008, to the House Committee on Government Oversight and Reform, the 
Senate Committee on Homeland Security and Governmental Affairs, and the 
Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: September 23, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
RDCAA 590.14

System name:
    Access Request Records.

System location:
    Chief, Information Technology Operations, Headquarters, Defense 
Contract Audit Agency, ATTN: DCAA OIT, 8725 John J. Kingman Road, Fort 
Belvoir, VA 22060-6219.

Categories of individuals covered by the system:
    Defense Contract Audit Agency (DCAA) civilian personnel and 
contractor employees, and any individuals requiring access to DCAA-
controlled networks, computer systems, and databases.

Categories of records in the system:
    System contains documents relating to requests for and grants of 
access to DCAA computer networks, systems, or databases. The records 
contain the individual's name; Social Security Number (SSN); 
citizenship; physical and electronic addresses; work telephone numbers; 
office symbol; contractor/employee status; type of access/permissions 
required; verification of need-to-know; dates of mandatory information 
assurance awareness training; and security clearance data. For 
contractors, the system also contains the company name, contract 
number, and contract expiration date.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, Delegation of 
Authority; 10 U.S.C. 133, Under Secretary of Defense for Acquisition 
and Technology; 18 U.S.C. 1029, Access device fraud; and E.O. 10450 
Security Requirements for Government Employees as amended; DoDI 8500.2, 
Information Assurance (IA) Implementation; and E.O. 9397 (SSN).

Purpose(s):
    To control and track access to DCAA-controlled networks, computer 
systems, and databases. The records may also be used by law enforcement 
officials to identify the occurrence of and assist in the prevention of 
computer misuse and/or crime. Statistical data, with all personal 
identifiers removed, may be used by management for system efficiency, 
workload calculation, or reporting purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of 
DCAA's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records:
Storage:
    Electronic storage media.

Retrievability:
    By individual's name or Social Security Number (SSN).

Safeguards:
    Records are maintained in secure, limited access, or monitored work 
areas accessible only to authorized personnel. Only the originator and 
DCAA security office can view an individual's SSN. Electronic records 
are stored on computer systems employing software programs that monitor 
network traffic to identify unauthorized attempts to upload or change 
information. Access to computer systems is password and/or Public Key 
Infrastructure controlled.

Retention and disposal:
    Records are deleted when no longer needed for administrative, 
legal, audit, or other operational purposes. Records relating to 
contractor access are destroyed 3 years after contract completion or 
termination.

System manager(s) and address:
    Chief, Information Technology Operations, Headquarters Defense 
Contract Audit Agency, ATTN: DCAA OIT, 8725 John J. Kingman Road, Fort 
Belvoir, VA 22060-6219.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Headquarters, Defense Contract Audit 
Agency, ATTN: CMR, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, 
VA 22060-6219.
    Written requests will contain individual's name, Social Security 
Number (SSN), proof of identification and any other pertinent 
information necessary.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, Headquarters, Defense Contract Audit Agency, ATTN: CMR, 
8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219.
    Written requests will contain individual's name, Social Security

[[Page 57070]]

Number (SSN), proof of identification and any other pertinent 
information necessary.

Contesting record procedures:
    DCAA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DCAA 
Regulation 5410.10; 32 CFR part 317; or may be obtained from the system 
manager.

Record source categories:
    Information is supplied by record subjects, their supervisors, and 
the personnel security staff. Some data, such as information technology 
access code, is supplied by the Information Technology staff.

Exemptions claimed for the system:
    None.

[FR Doc. E8-23027 Filed 9-30-08; 8:45 am]

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