[Federal Register: October 1, 2008 (Volume 73, Number 191)]
[Notices]               
[Page 57076-57079]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr01oc08-52]                         

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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2008-0067]

 
Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend four systems of records.

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SUMMARY: The Department of the Army is amending four systems of records 
notices in its existing inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
October 31, 2008 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Department of the Army, Privacy Division, U.S. Army Records 
Management and Declassification Agency, 7701 Telegraph Road, Casey 
Building, Suite 144, Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: September 23, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0710-2a DALO

System name:
    Property Officer Designation Files (February 22, 1993, 58 FR 
10002).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Department of the 
Army; Army Regulation 710-2, Supply Policy Below the National Level and 
E.O. 9397 (SSN).''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders and 
electronic storage media.''
* * * * *
A0710-2a DALO

System name:
    Property Officer Designation Files

System location:
    Maintained at unit level of the Army. Official mailing addresses 
are published as an appendix to the Army's compilation of systems of 
records notices.

Categories of individuals covered by the system:
    Individuals with formal responsibility for U.S. Government 
property.

Categories of records in the system:
    Document appointing or relieving individuals as property officers.

Authority for maintenance of the system:
    10 U.S.C. 3013, Department of the Army; Army Regulation 710-2, 
Supply Policy Below the National Level and E.O. 9397 (SSN).

Purpose(s):
    To verify an individual's authority to assume responsibility for 
U.S. Government property.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By appointee's surname.

Safeguards:
    Records are maintained in locked cabinets accessible only to 
designated authorized personnel.

Retention and disposal:
    Records are destroyed 2 years following individual's termination of 
appointment.

System manager(s) and address:
    Deputy Chief of Staff for Logistics, Headquarters, Department of 
the Army, 500 Army Pentagon, Washington, DC 20310-0500.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the office designating the individual as Property Officer.
    For verification purposes, individual should provide full name, 
unit where assigned as Property Officer, and time period involved.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the office 
designating the individual as Property Officer.
    For verification purposes, individual should provide full name, 
unit where assigned as Property Officer, and time period involved.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and

[[Page 57077]]

appealing initial agency determinations are published in the Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, his/her commander, Army records and reports.

Exemptions claimed for the system:
    None.
A0710-2b DALO

System name:
    Hand Receipt Files (February 22, 1993, 58 FR 10002).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Department of the 
Army; Army Regulation 710-2, Supply Policy Below the National Level and 
E.O. 9397 (SSN).''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders and 
electronic storage media.''
* * * * *
A0710-2b DALO

System name:
    Hand Receipt Files

System location:
    Property book offices and supply rooms at most Army activities 
world-wide.

Categories of individuals covered by the system:
    Civilian or military personnel who assume temporary custody or 
responsibility for United States Government or other official property.

Categories of records in the system:
    Individual receipts or listings reflecting acceptance of 
responsibility for items of property listed thereon.

Authority for maintenance of the system:
    10 U.S.C. 3013, Department of the Army; Army Regulation 710-2, 
Supply Policy Below the National Level and E.O. 9397 (SSN).

Storage:
    Paper records in file folders and electronic storage media.

Purpose(s):
    To record property in use or in custody of individuals; to provide 
an audit trail for property accountability; to determine responsibility 
for lost, damaged, or stolen property.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By individual's surname, Social Security Number, line number, size.

Safeguards:
    Records are maintained in locked cabinets/areas accessible only to 
authorized personnel. Automated data are protected by administrative, 
physical, and technical safeguards required by Army Regulation 380-19.

Retention and disposal:
    Record is maintained only while property is in use by or in the 
custody of an individual; destroyed on turn-in or upon complete 
accounting for the property, or when superseded by a new receipt or 
listing.

System manager(s) and address:
    Deputy Chief of Staff for Logistics, Headquarters, Department of 
the Army, 500 Army Pentagon, Washington, DC 20310-0500.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the activities issuing hand receipts.
    Individual should provide his/her full name, installation at which 
a hand receipt holder, and any other may facilitate locating the 
record.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
property book officer at the installation where record is believed to 
exist.
    Individual should provide his/her full name, installation at which 
a hand receipt holder, and any other may facilitate locating the 
record.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Hand receipt number on printed form or on property book.

Exemptions claimed for the system:
    None.
A0710-2c DALO

System name:
    Personal Property Accounting Files (February 22, 1993, 58 FR 
10002).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Department of the 
Army; Army Regulation 710-2, Supply Policy Below the National Level and 
E.O. 9397 (SSN).''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders and 
electronic storage media.''
* * * * *
A0710-2c DALO

System name:
    Personal Property Accounting Files

System location:
    Maintained Army-wide in orderly rooms of troop units. Official 
mailing addresses are published as an appendix to the Army's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Military individuals absent without leave or absent because of 
illness and confined to medical facilities.

Categories of records in the system:
    Documents reflecting items of personal property of individuals 
listed in the preceding paragraph.

Authority for maintenance of the system:
    10 U.S.C. 3013, Department of the Army; Army Regulation 710-2, 
Supply Policy Below the National Level and E.O. 9397 (SSN).

Purpose(s):
    To identify and protect property belonging to soldiers who are 
absent without leave or absent because of

[[Page 57078]]

illness and confined to medical facilities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By last name of individual owning the property.

Safeguards:
    Records are maintained in locked cabinets accessible to authorized 
individuals having official need therefor.

Retention and disposal:
    Records are maintained during an individual's absence and destroyed 
2 years after his/her return.

System manager(s) and address:
    Deputy Chief of Staff for Logistics, Headquarters, Department of 
the Army, 500 Army Pentagon, Washington, DC 20310-0500.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the troop commanders.
    For verification purposes, individuals should provide full name, 
Social Security Number, current address, telephone number, and dates 
and circumstances of the absence.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
designated representatives of troop commanders holding the records.
    For verification purposes, individuals should provide full name, 
Social Security Number, current address, telephone number, and dates 
and circumstances of the absence.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in the Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From inventories and other Army records and reports.

Exemptions claimed for the system:
    None.
A0710-2d DALO

System name:
    Personal Clothing Record Files (February 22, 1993, 58 FR 10002).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Department of the 
Army; Army Regulation 710-2, Supply Policy Below the National Level and 
E.O. 9397 (SSN).''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders and 
electronic storage media.''
* * * * *
A0710-2d DALO

System name:
    Personal Clothing Record Files

System location:
    Maintained by Active Army training activities, National Guard 
Armories, and U.S. Army Reserve units.

Categories of individuals covered by the system:
    All assigned personnel with military status.

Categories of records in the system:
    Individual personal clothing records (DA Form 3078).

Authority for maintenance of the system:
    10 U.S.C. 3013, Department of the Army; Army Regulation 710-2, 
Supply Policy Below the National Level and E.O. 9397 (SSN).

Purpose(s):
    To reflect accountability for personal clothing by individual 
soldiers during their first six months of military service.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By surname of individual concerned.

Safeguards:
    Records are maintained in locked cabinets accessible only to 
authorized personnel having official need therefor.

Retention and disposal:
    For active Army personnel, the record is destroyed when individual 
has been in service 6 months and has fulfilled his/her final showdown 
inspection as required by Army Regulation 710-2. For National Guard and 
U.S. Army Reserve personnel, the record is transferred with the 
Military Personnel Records Jacket on individual's completion of basic 
training.

System manager(s) and address:
    Deputy Chief of Staff for Logistics, Headquarters, Department of 
the Army, 500 Army Pentagon, Washington, DC 20310-0500.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the troop commanders.
    Individual should provide his/her full name, Social Security 
Number, and current address and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the troop 
commanders.
    Individual should provide his/her full name, Social Security 
Number, and current address and telephone number. Individual may review 
his/her record by visiting designated representatives of troop 
commanders.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-

[[Page 57079]]

21; 32 CFR part 505; or may be obtained from the system manager.

Record source categories:
    From the individual; DA Form 3078.

Exemptions claimed for the system:
    None.

 [FR Doc. E8-23012 Filed 9-30-08; 8:45 am]

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